Employee handbook security camera policy. Stay compliant with privacy laws in 2025.
Employee handbook security camera policy What security-related […] Policy: Pottawattamie County prohibits employee use of cameras in the workplace, including camera phones, as a preventative step believed necessary to secure employee privacy and other business information. This Surveillance Policy is used to communicate to employees that the Company reserves the right to conduct surveillance in the workplace and of computer resources. Jan 2, 2024 · This template covers workplace policies on confidentiality, occupational health & safety, harassment & substances. companies monitor employees’ internet, phone, and email use. , smartphones and tablets) used by VA employees and contractors to access the Department’s information resources. Wondering if workplace cameras can legally record audio? Learn about federal and state laws, consent requirements, and employee privacy rights. Don’t let employee cell phone use get out of hand. Aug 20, 2024 · The library’s video surveillance system shall be used only for the protection and safety of patrons, volunteers, employees, assets, property, and to identify persons breaking the law or violating the library’s Code of Conduct or violation of other library policies including the Employee Handbook. Recording audio and video in the workplace The CVS Health Code of Conduct is our roadmap. Sample Security Camera Policy The library has a significant interest in maintaining the safety and security of its patrons, staff, and property. The purpose of this policy I further understand that in order to promote the safety of employees and company visitors, as well as the security of its facilities, XYZ may conduct video surveillance of any portion of its premises at any time, the only exception being private areas of restrooms, showers, and dressing rooms, and that video cameras will be positioned in Feb 28, 2025 · Most employers will disclose the presence of security cameras in an employee handbook. NOTE: This document must be read in conjunction with Techforce Security Services Employee Handbook & Code of Conduct. Aug 22, 2025 · The question of whether an employee can place a camera in their office involves a complex interplay of privacy expectations, legal statutes, and employer policies. Workplace surveillance refers to the use of technology, such as cameras, email monitoring software, keystroke tracking software, or GPS tracking devices, to monitor the activities of employees during working hours. However, before doing so, employers need to understand the various rights and restrictions related to recording in the workplace. Hidden cameras in these areas are legally risky, especially if the employer uses them without informing staff. What are known for our customer service, which includes professionalism. Jul 14, 2025 · First, carefully review your employee handbook and any other company policies you have signed for any mention of video or audio surveillance. The City of Ankeny will mention from time to time, when a policy or practice may be the same or slightly different for employees who are working under contract terms, or employees working under This surveillance policy is used to communicate to employees that the company reserves the right to conduct surveillance in the workplace and of computer resources. If you have any questions, please contact Bill Uretsky. (this list is not exhaustive). Jan 21, 2021 · The City and County of San Francisco values the privacy and protection of San Francisco residents’ civil rights and civil liberties. Promote transparency and privacy in your workplace with our Workplace Surveillance Notice HR Template. Sep 16, 2024 · The purpose of this policy is to regulate the use of security cameras to protect the legal and privacy interests of the City of Ankeny, city employees and the public while concurrently assisting in the protection of city property. Oct 10, 2022 · If you are considering using video cameras or other surveillance in your workplace, state law might have something to say about it. Emergency Veterinary Hospital PLLC maintains an official bulletin board located in the employee kitchen for providing employees with official Company notices, including wage and hour laws, changes in policies, and other employment-related notices. Sep 11, 2023 · Importance of a Video Surveillance Policy Template A video surveillance policy template is a crucial document that outlines guidelines for using cameras and recording systems in an organization. Contact The Crone Law Firm today! Download our CCTV Policy Template for a comprehensive guide on workplace surveillance procedures, ensuring legal compliance and employee privacy. What This Handbook Covers This handbook summarizes information security requirements for all personnel, including designated personnel handling payment card information. Similarly, employers must also be mindful of employee rights when Jan 10, 2024 · What Is Workplace Surveillance? Surveillance camera in the workplace laws in NJ allow employers to use video monitoring to ensure employees are obeying company policies and behaving appropriately in the workplace. Policy Jul 25, 2025 · Navigating California’s workplace surveillance rules requires understanding employee privacy rights and employer obligations beyond just camera placement. Mar 2, 2020 · Page 10 National Employee Handbook – Security Professionals Rev June 26, 2019Employees will, in consideration of their employment, conform to the rules and policies of the Company, some of which are set forth in this Handbook and others which will be communicated to you in training, through post orders, the Company’s on-line portal and/or . Oct 22, 2025 · Are cameras in the workplace protecting employees or invading their privacy? According to the American Management Association, nearly 80% of major U. Effective: 4/11/2004 Document Viewer This post is the fourth in a series providing guidance on federal rules regarding permissible and impermissible employer handbook policies and rules. Clearly communicate how surveillance aligns with organizational objectives. Learn valuable insights, practical tips, and best practices to enhance workplace security. S. May 16, 2025 · Download a workplace monitoring policy template and learn how to create clear employee monitoring guidelines to improve productivity, compliance, and data security. This means that your employment with the Company can be terminated – with or without cause – at any time by you or the Company. This revision of Handbook RE-5 replaces and obsoletes all previous versions of the handbook. Nov 3, 2024 · Find out if audio surveillance is legal in the workplace, the regulations surrounding it, and how it affects privacy and security. Customer On Employee Crime & Abuse Video cameras can be extremely beneficial in the workplace and can help to prevent customer on employee crime. However, the County reserves the right to install security cameras in work areas for specific business reasons, such as security, theft protection, protection of proprietary Establish a secure workplace with our surveillance policy template. g. If your business uses IT in any capacity, your handbook must contain policies that cover not just the use, but also the security of your hardware, software, and data. As required by San Francisco Administrative Code, Section 19B, the Surveillance Technology Policy aims to ensure the responsible use of Department’s Security Camera System itself as well as any associated data, and the protection of City and County of San 1 INTRODUCTION This Employee Handbook will acquaint you with Security Industry Specialists, Inc. Video surveillance cameras are also used to provide surveillance of the exterior of the POLICY STATEMENT This policy sets out the position of [ORGANIZATION NAME] on the use of on-board incident capture devices (Dash Cams) in vehicles and its effect on employees. There are a number of reasons that California employers may consider audio or video recording in the workplace, including security, safety, and/or to monitor their employees’ and customers’ behavior in their place of business. In those moments, let’s make sure our actions and decisions always reflect the spirit of the Code and align with our purpose of bringing our Feb 13, 2025 · Video monitoring for security purposes will be consistent with all existing University policies, including but not limited to the SIU Non-Discrimination Policy, the SIU Sexual Harassment Policy, the SIU Department of Public Safety policies and general orders, the SIU Emergency Management Plan, and other applicable state or federal laws Nov 8, 2025 · Monitoring employees with video cameras can help track performance and deter theft, but is it legal in California? Understanding workplace surveillance laws is crucial to ensure your business remains compliant, protects employee privacy, and avoids legal risks. For example, New Jersey law prohibits monitoring areas where employees have a reasonable expectation of privacy The policy should also include a clear statement of commitment to data protection and privacy - ensuring all employees understand their responsibilities when using cameras or recording equipment - plus outline procedures for responding safely & swiftly to requests for access rights over recordings. Jun 10, 2025 · What Is an Employee Handbook? An employee handbook is a written document that outlines a company’s policies, procedures, and expectations for employees. However, there are limitations to what employers can and can’t do. The College reserves the right to place cameras on College-owned property where necessary and appropriate, as one strategy to protect the campus community. Aug 30, 2023 · This includes having a functional, effective CCTV policy for how such footage is used, recorded, stored, disclosed and transferred. The city may find it necessary to monitor work areas with security cameras when there is a specific job or business-related reason to do so. Dec 30, 2022 · Read how to properly follow workplace video surveillance policies, monitor employees in a productive way, enhance security, and avoid employer risk. Aug 11, 2023 · Learn the essential steps to create a dash cam policy that ensures compliance, enhances safety, and protects your fleet with clear guidelines and procedures. This policy is designed to provide guidance for users of information systems ensuring compliance with all established legal guidance. Dec 15, 2023 · A sample policy regarding the use of cameras as surveillance in the workplace. 1. Jun 15, 2025 · Implementing a well-defined company policy, often included in an employee handbook, can diminish an employee’s reasonable expectation of privacy in designated areas. Video Surveillance System Policies for the Acme Corporation Version 1. Ensure your workplace surveillance policies comply with the law. Department Policy on Body Worn Cameras Pursuant to the Secretary's authority under Title 6, United States Code (U. While technology makes recording devices readily accessible, their use in a professional setting is subject to various regulations and potential consequences. USI management is committed to these security policies to protect Jan 4, 2024 · This Employee Cell Phone Policy template includes key components to include when establishing a cell phone usage policy for employees while at work. Jun 20, 2024 · Use this toolkit to get a better understanding of how monitoring and surveillance are used in the workplace. But is this legal? Learn more about your employee rights at FindLaw. POLICY: The City of Mission reserves the right to install surveillance cameras and equipment in the workplace for purposes of providing a safe, secure and healthy environment for employees, vendors and visitors. Companies can use surveillance tools to enhance productivity and security while respecting employee rights by implementing comprehensive policies and adhering to best practices. It is USI’s policy to provide a security framework that will protect information assets from unauthorized access, loss or damage, or alteration while maintaining the university academic culture. Security camera recordings may be used as evidence for issues including, but not limited to, vandalism, trespassing, violations of the Student Code of Conduct, violations of the Employee Handbook and violations of federal law, etc. The VQiPS Policy Subcommittee believes that there is no “one policy” for addressing video use, but the development of a written policy is an essential part of a successful CCTV video program. It addresses a range of issues and situations. By accepting employment with the Company, you are required to always conform to the policies, procedures, practices, and instructions of the Company while working. 00 1/10/20 Purpose The Acme Corporation makes limited use of video surveillance systems on its corporate campus. Employee Handbook Welcome to our team, we are honored to have you part of our family. Explanation. monitors the network and computer activity of employees to ensure that company-owned IT resources are used in accordance with our acceptable use policy (AUP), information security policy, and other company policies where relevant. These standards supplement standard building code requirements for any Port Authority agreements. . It should be noted that the An employee handbook outlines your company’s policies, procedures, and expectations. However, don’t forget that state law may restrict your ability to use video surveillance. Read our blog to learn the importance of monitoring security camera policies at work. However, many business owners are cautious about using video surveillance as the laws and policies surrounding the use of these cameras in the workplace can be difficult to understand and contradictory. C. By providing the above forms of notice, employers could claim they received implied consent from employees to engage in workplace surveillance. —In a 3-2 decision involving The Boeing Company, the National Labor Relations Board overruled Lutheran Heritage Village-Livonia, 343 NLRB 646 (2004), which articulated the Board’s previous standard governing whether facially neutral workplace rules, policies and employee handbook provisions unlawfully interfere with the exercise of rights protected by the National Labor This employee handbook applies to all regular full-time and part-time employees as well as seasonal/temporary employees who work for the City of Ankeny. Feb 5, 2024 · When conducting workplace monitoring, comply with federal and state laws and aim to strike a balance between business goals and employees' privacy rights. Jul 10, 2025 · The use of hidden cameras in the workplace is a practice where employers seek to enhance security, prevent theft, and monitor productivity. Use it as part of an Employee Handbook. Read on to learn more about California’s video surveillance laws in the workplace. Postal Service building and site security policies and standards for all Postal Service facilities; new construction (both Postal Service-owned or -leased); and the erection, renovation, remodeling, or expansion of any structure occupied or to be occupied by or Surveillance should be disclosed to employees, ideally in a written policy or employee handbook. May 4, 2025 · Understand cameras in the workplace employee rights, key legal considerations, and how businesses can balance security needs with employee privacy. This policy is designed to promote appropriate social media use and avoid uses that: (1) breach confidentiality by revealing protected information about the Town, its residents, or its employees; (2) expose the Town to legal liability for employer or employee behavior that may be harassing, offensive, or maliciously false; or (3) interfere with These security standards are intended to inform existing and prospective facility planners, tenants, security managers, and vendors of security considerations to be addressed in accordance with Port Authority security policies and the general threat environment. However, the County reserves the right to install security cameras in work areas for specific business reasons, such as security, theft protection, protection of proprietary information, etc. PRIVACY OF PERSONS REGARDING PHOTOGRAPHS, DIGITAL IMAGES AND VIDEO OR AUDIO RECORDINGS REASON FOR ISSUE: This Veterans Health Administration (VHA) directive mandates the parameters under which members of the VHA workforce may produce and use photographs, digital images and video or audio recordings of all persons and reinforces existing regulations covering these activities. These technologies are used to MOBILE DEVICE SECURITY POLICY REASON FOR ISSUE: To provide the policy for Department of Veterans Affairs (VA) to centrally manage and secure VA GFE mobile devices (e. May 7, 2024 · Many employers consider using audio and video recording in the workplace to help ensure security, prevent theft, and monitor employee activity. Sometimes, there won’t be a clear rule or precedent to follow. An effective policy must address privacy concerns, fair disclosure requirements, and appropriate use guidelines for surveillance systems. Nov 16, 2023 · View an example of an employee monitoring and surveillance policy acknowledgment form. Therefore, it’s crucial to clearly communicate the reasons for Dec 9, 2023 · Conclusion: The prudent management of workplace surveillance is essential for maintaining a balance between organizational security and employee privacy. Apr 17, 2024 · This sample employee handbook template (with free PDF and doc versions) will help you include all important information and policies in your own manual. Employers may also place video cameras in their facilities or record conversations through their phone systems. Next, document everything you can about the suspected surveillance, noting the precise location of cameras and any specific incidents that cause you concern. Southern Tier Security, Inc. (“SIS”) as a company and describe some of our personnel policies, practices, and employee benefits. Mar 17, 2025 · Download free workplace video surveillance policy template to ensure legal compliance, protect your business while respecting employee privacy. Aug 26, 2023 · Learn about the legal considerations, employee rights, and best practices regarding cameras in the workplace. For employees, surveillance can feel like an intrusion of privacy, creating a legal landscape where business interests must be balanced against worker rights. Dec 27, 2023 · Overview Implementing a video surveillance policy in the workplace can have both positive and negative effects, but it’s essential to ensure its legality and respect for employees’ privacy. Here's how to start crafting a great workplace video surveillance policy. Learn about employee rights and employer monitoring limits. Understanding the specific rules that govern video and audio recording is necessary for both May 11, 2023 · Almost every employee carries at least one mobile device that can record audio and video in the workplace. Policy: Pottawattamie County prohibits employee possession or use of cameras in the workplace, including camera phones, as a preventative step believed necessary to secure employee privacy and other business information. All DHS Agencies and Ofices employing LEOs (hereafter "Agencies") are directed Dec 20, 2022 · If you wear a security oficer uniform as part of your job responsibility, all uniform regulations are to be followed, as outlined in the Security Oficer Handbook. Is it legal to use security in the Dec 9, 2024 · Updated for 2023! Use this guide, complete with best practices, to create a cell phone at work policy for your business. ) § 112, this policy articulates Department-wide standards and guidelines related to body worn cameras (BWC) used by Department of Homeland Security (DHS) law enforcement oficers and agents (LEOs). The policy should explicitly state that conversations may be recorded, identify the areas under surveillance, and explain the legitimate business reasons for the monitoring. Purpose The purpose of this policy is to establish City of Woodburn guidelines for use of security cameras and remote monitoring systems in City buildings or on City property in a way that enhances security while respecting the privacy expectations of employees and members of the Woodburn community. It helps to set expectations for employees regarding privacy, data protection, and security. The Company reserves May 27, 2025 · The policy should include clear procedures to preserve data related to incidents, such as violations of school security standards. The state has strict regulations in place to protect employees’ privacy rights, but employers also have the right to monitor their employees to prevent theft, ensure safety, and Hospital-Specific Bylaws, Policies and Procedures Trinity Health Documents & Required Education Cultural Proficiency Our Journey to Health Equity Equal Employment Opportunity Policy Summary of Rights for Background Checks Ethical and Religious Directives for Catholic Healthcare Services Incident Reporting and Anti-Retaliation Jun 21, 2022 · New Notice Requirements For Employer Monitoring in New Jersey and New York With technological advances, it is increasingly easier for employers to track and monitor employees for legitimate business reasons, including enhancing productivity and efficiency, ensuring compliance with safety laws, or investigating suspected unlawful conduct. Cameras used as part Jul 4, 2025 · Surveillance cameras in the workplace can be a tricky subject. Apr 8, 2016 · When developing your employee handbook there are several different topics to cover including accepted behavior, company norms, performance of duties, use of company equipment, and more. Please read this Handbook carefully and completely, and save it for future reference as failure to follow Company policies, procedures, and rules can result in discipline, up to and including discharge. In response to possible workplace theft and other employee misconduct, the company may install video surveillance cameras in work areas, including but. Maintain trust and compliance with clear communication. The handbook details U. Stay compliant with privacy laws in 2025. Balance security with employee privacy. Video surveillance systems are primarily used to record access at building entrances and at the garage elevator lobbies. Note: All policies are subject to changes in legislation, which may supersede information outlined in this standard operating procedure. As video surveillance becomes more prevalent in offices, warehouses, and even remote work setups, one critical question arises—where is the line between security and employee Sep 11, 2023 · What is Workplace Surveillance? California workplace surveillance laws govern how employers may use technology to monitor employees in the workplace. They provide procedural guidance for these specific situations. Monitoring can also improve employee productivity when you have an open and transparent policy around cameras and surveillance in the business. However, these forms of surveillance can implicate employee privacy rights — and it’s important for employers to proceed with caution in order to avoid running afoul of the law. Based on standards and policies published by VA’s Office of Security and Law Enforcement, reviewing and approving (if appropriate) with the medical facility Director requests for covert use of equipment to produce photographs, digital images, or video or audio recording for law enforcement purposes. Jun 13, 2025 · Corrective action for employees that fail to observe the Security Cameras on Henry Ford College Campuses Policy or these Procedures may result in revocation of system access, discipline up to and including termination of employment and legal action to recover any financial loss suffered by the College as a result of the activity of the employee. There are many reasons you might want to use video cameras in your workplace – employee safety, insurance benefits, customer service quality assurance, to name a few. Security cameras are in use to discourage illegal behavior and violations of library policies and provide recorded footage to assist law enforcement in prosecuting criminal activity and staff in enforcing library policies. Defining the Policy Statement A policy statement is a brief statement at the start of the policy document. Video monitoring and recording for safety and security purposes will be conducted in Dec 16, 2020 · Section 8: Safety, Health, and Wellness Section 9: Leaving Employment Employee Safety The following documents are policy guidance documents issued by the Town Manager. Should you have any questions regarding SIS policies, practices, or benefits after reviewing this Handbook, please contact the SIS Human Resources Department at 800-201-3742. California Law on Email, Internet, and Computer Monitoring May 17, 2024 · Many employers use video cameras in the workplace to prevent theft or for security. It creates consistency, clarity, and transparency in your workplace, sets clear guidelines for employees, and can help protect your business from legal issues. This resource enables HR departments to create notices that inform employees about workplace surveillance policies and practices. Purpose This document defines the end user security policy for information systems under the control and responsibility of Pottawattamie County, their departments, and personnel. Jun 27, 2025 · Learn the legal rules for recording employees with cameras in Texas. Jan 17, 2024 · Install Visible Signage: Display signs indicating that security cameras are in use, as this will deter internal theft and inform employees about surveillance practices. We would like to show you a description here but the site won’t allow us. Security cameras have been installed in our classrooms, hallways, outdoor play area, indoor play area and parking lot. This Employee Handbook is intended to explain the terms and conditions of employment of all full- and part-time employees. For details on the legality of video surveillance in the workplace, see the article: Is It Legal to Have Security Cameras in the Office - Everything You Need to Know About Workplace Surveillance Laws. This policy may help prevent theft, vandalism, and other security threats, but it can also cause discomfort and mistrust among staff. Understand the potential benefits and drawbacks, and explore emerging technologies in workplace surveillance. Understand consent, privacy zones & how to stay compliant with workplace surveillance laws. What Is the School Security Camera Policy? Jul 5, 2025 · Learn about the legal requirements and best practices for notifying employees about the presence of security cameras in the workplace to ensure compliance and maintain a safe work environment. Jul 12, 2023 · Ensuring the safety and protection of employees, assets, and information within the workplace is paramount. These technologies make audio and video recording simple, but the laws and regulations related to workplace recordings can be complex. For more information, please contact Human Resource Development: Phone: 919-968-2700 Fax: 919-968-2839 Dec 14, 2017 · Washington, D. For a complete explanation of information security policies, please refer to HBK AS-805, Information Security. The purpose of this policy is to establish guidelines for, and manage the use of and access to, the NCCC video surveillance system that is used to monitor and record public areas for the purposes of safety and security. It covers everything from working hours and leave policies to workplace behavior and benefits. Dec 13, 2024 · Avoid camera misuse at work with clear policies, consent, access control, audits, and proper placement. Video Surveillance Policy To ensure the safety and security of all children, staff, parents, and visitors, as well as the security of our daycare facility, Christian Wee Learn Center is equipped with a 24-hour video surveillance system. Overview This document outlines the University of Southern Indiana’s (USI) information security requirements for all employees. Jul 17, 2023 · In today's increasingly security-conscious world, security cameras are a popular way for businesses to protect and safeguard their workers and assets. Do you know that your workplace may have cameras watching your every move? With the rise of surveillance technology in the workplace, it’s important to understand California’s laws around workplace cameras. This policy creates a transparent overview of the rights of the Company and obligations of employees. Understanding these considerations is important for both employees and May 1, 2025 · Understand state-specific surveillance rules for video and audio. Apr 27, 2021 · An employee handbook is one of the most effective channels through which a company can communicate its mission, expectations, and rules to its staff. It’s there to ensure that everyone — no matter their role — knows what’s expected. Transparency: Be open and forthcoming about the purpose and goals of employee monitoring. Learn why you need a cell phone policy at work and how to create one with Sling’s downloadable template. We may conduct video surveillance of any Mar 24, 2023 · Making security cameras exposed and easily seen, including by posting conspicuous signs, either next to cameras or elsewhere in the workplace, indicating that the employer implements video surveillance. and its subsidiaries has a vision of growth through employee support, retention and advanced resources in technology and communications. Apr 1, 2023 · The Company is an ‘at-will’ Employer and you are an ‘at-will’ Employee. Employee Handbook Security Camera Policy Orange County Policy Manual & Operational RegulationsThe Orange County Policy Manual & Operational Regulations was approved by the Board of County Employee Benefit Eligibility Summary 127 Disaster/Emergency Work Assignment and Compensation Pay Categories 128. xeckpfvgemqdykuyehcafccgfduafeyjwoobjbmukszljreaxmzjoygqswwgcsgvecfotbdkytpynj